Company Description
Jobs for Humanity is dedicated to building an inclusive and just employment ecosystem. Therefore, we have dedicated this job posting to individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf of Hard of Hearing Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ, and Justice Impacted individuals. If you identify with any of the following communities do not hesitate to register.
Company Name: Booking
It wasn’t so long ago that booking a trip to see the Eiffel Tower, stroll down New York’s iconic Madison Avenue or feel the sand between our toes on Copacabana Beach was simply a matter of a few taps on our smartphone. In fact, that’s what we do at Booking.com. We make it easier for everyone to experience the world. And while that world might feel a little farther away right now, we’re busy preparing for when the world is ready to travel once more. Across our offices worldwide, we continue to innovate. To solve for some of the most complex challenges in travel and technology, and to plan for the exciting developments that lie ahead. With strategic long-term investments into what we believe the future of travel can be, we are opening up new career opportunities that will have a strong impact on our mission. We are united in the belief that our very human desire to explore the planet’s beauty and discover more about other people and cultures will endure. The world is waiting for us. Together, we will be ready.
Role description
The Administrative Business Partner will partner with their Leader/s to effectively manage the business cadence for the department and provide high level administrative and tactical support to our leaders. This role is essential to enabling the Leader and their LT to scale up by managing day to day & mid-term activities and creating the space for them to work on long term strategy.
This role will be fully responsible for ensuring the Leader’s office is aware of deliverables and their timelines and communication is cascaded up & down as needed.
This position requires strategic thinking and business acumen as well as the ability to develop processes to facilitate short and long term planning and execution. Building and maintaining strong stakeholder relationships, both internal and external, are a key aspect of this role. Must be skilled in cross-group collaboration at all levels with excellent communication skills and comfortable operating in a fast-paced environment.
Executive partnering
- Be a trusted advisor on individual and team dynamics.
- Partner directly with Leader/s to prioritise their activities based on the business priorities.
- Create, maintain & influence relationships with both internal and external stakeholders to support business activities.
- Full ownership of the Leader's calendar. Clear alignment on the business priorities, interdependencies and needs of Leader/s and the business.
- In partnership with PMOs, FP&A, Internal communications and other relevant stakeholders, create the business cadence for the department, own the agenda and plan forecasts on behalf of the leader. Partner with PMO/Strategy Delivery team to continuously improve design and governance of department Leadership Team cadence.
- Coordinate and actively facilitate department LT Meetings, own actions taking and follow ups.
- Partner with the Strategy Director of the department to agree on an approach for improvements for accountability, ownership, and general delivery/follow-up of the BU priorities.
- Inbox management: organizing inbox, replying and, picking up tasks from their email. You speak the same language as the Leader/s and are able to prepare and/or send out emails on their behalf to internal and external stakeholders.
- Manage, own & initiate the onboarding process on behalf of the Leader/s. Prepare all-onboarding documentation and schedule as well as overseeing all technical and operational aspects of the onboarding.
- Fully responsible for all tasks that are designed for delegation. (Workday, concur, Ivalua,etc..) as well as raisingPOs / adding vendors & follow up as and when needed.
- Be aware & adhere to budget policies.
- Oversee the planning of business travel needs for Leader/s & teams (e.g. logistics and visas, including coordinating itineraries across multiple stakeholders and gathering/developing/collating preparation materials for meetings/presentations.)
- Support with the hiring process by conducting interviews for the craft
- Facilitate process for signatures for Leader/s
Project management & Communications
- Identify areas of improvements within the business and work with PMs to project manage the change.
- Upon request of the Leader/s, review and advise on language, communication channel, and overall content of outgoing communications.
- Assist in end to end planning of leadership meetings and events. This can include but is not limited to offsites, all-hands, Q&A's and working sessions.
Pre-Employment Screening:
If your application is successful, your personal data may be used for a pre-employment screening check by a third party as permitted by applicable law. Depending on the vacancy and applicable law, a pre-employment screening may include employment history, education and other information (such as media information) that may be necessary for determining your qualifications and suitability for the position.
